Applying for a Defined Certificate of Sponsorship (COS) in the UK is a crucial step for employers looking to hire skilled workers from overseas. Without this sponsorship, foreign workers cannot apply for a Skilled Worker visa. This guide will explain everything employers and employees need to know about the Defined COS application process, from eligibility requirements to step-by-step instructions and key mistakes to avoid.
What Is a Defined Certificate of Sponsorship (COS)?
A Defined COS is an electronic reference number issued by the UK Home Office to a licensed sponsor (employer) who wishes to hire a Skilled Worker from outside the UK. This certificate confirms that the job meets immigration requirements, allowing the worker to apply for a visa.
It is different from an Undefined COS, which is used for Skilled Worker applicants already in the UK.
Who Needs a Defined COS?
A Defined COS is required when:
-A UK employer sponsors a Skilled Worker visa applicant applying from outside the UK.
-The job meets the Skilled Worker visa eligibility criteria (salary, skill level, and occupation code).
-The employer is a UK Home Office licensed sponsor.
If the worker is already in the UK and switching visas, an Undefined COS is required instead.
Step-by-Step Guide: How Employers Can Apply for a Defined COS
Step 1: Check Sponsor Licence Status
Before requesting a Defined COS, employers must have a valid UK Sponsor Licence. Employers without a licence must apply for one, which takes around 8 weeks for processing.
Step 2: Log in to the Sponsorship Management System (SMS)
Employers must access the UKVI Sponsorship Management System (SMS) to request a Defined COS.
How to Access the SMS:
1 Visit the UK Home Office Sponsorship Management System portal.
2 Log in with the Sponsor Licence credentials.
3 Select the option to request a Defined COS.
Step 3: Submit a Defined COS Request
Employers must enter specific details about the job, including:
✔ Job title and occupation code (must be on the Skilled Worker visa list).
✔ Salary details (must meet the visa minimum threshold).
✔ Job description (key responsibilities and qualifications required).
✔ Work location (business address or remote work details).
Tip: Double-check all job details before submission to avoid processing delays.
Step 4: Home Office Review & Approval
The UK Home Office reviews the request, typically within 1-2 working days, but it may take longer if additional checks are required.
Once approved, the employer will receive the COS reference number through the SMS system.
Step 5: Assign the Defined COS to the Employee
After approval, the employer must assign the Defined COS to the worker via the SMS system. The following details must be provided:
-COS reference number (needed for the visa application).
-Job role, salary, and work location.
-Sponsorship start date and contract details.
Step-by-Step Guide: How Employees Can Use the Defined COS for a Skilled Worker Visa
Step 1: Gather Required Documents
To apply for a Skilled Worker visa, applicants must prepare:
–Defined COS reference number (provided by the employer).
–Passport and travel history.
–Proof of meeting the salary requirements.
–English language proficiency test results (if applicable).
–TB test certificate (if required for the applicant’s country).
Step 2: Apply for the Skilled Worker Visa Online
The worker must apply via the UK Government Skilled Worker visa portal, using the COS reference number.
Important: The Defined COS must be used within 3 months of issuance, or it will expire.
Step 3: Pay Visa Fees & Immigration Health Surcharge
Applicants must pay:
–Skilled Worker visa application fee (varies based on job category and visa duration).
–Immigration Health Surcharge (IHS) (to access NHS healthcare in the UK).
Step 4: Attend a Biometrics Appointment
Applicants need to visit a Visa Application Centre (VAC) to submit fingerprints, a photograph, and supporting documents.
Step 5: Wait for a Decision
Visa processing times usually take 3-8 weeks, depending on the country of application. Priority services are available for faster decisions.
Common Mistakes to Avoid When Applying for a Defined COS
–Providing Incorrect Job Details: Job title, salary, and work location must match Skilled Worker visa requirements.
–Applying for a COS Too Late: Employers should request a Defined COS well in advance to avoid visa processing delays.
–Using an Expired COS: The Defined COS must be used within 3 months or it becomes invalid.
–Employer Not Holding a Sponsor Licence: Only licensed sponsors can issue a COS.
Conclusion
Applying for a Defined COS in the UK is an essential step for hiring skilled workers from outside the country. Employers must request a Defined COS through the Sponsorship Management System, and workers must use the COS reference number for their Skilled Worker visa application.
By following the correct process and avoiding common mistakes, both employers and employees can ensure a smooth and successful visa application.
Have questions about Defined COS or Skilled Worker visas? Contact us for guidance
